The Herb Society of America – Seeking Part Time Executive Director
The Herb Society of America, a non-profit 501(c) 3 organization headquartered in Kirtland, Ohio, seeks an experienced candidate for a part-time Executive Director position. The Society is dedicated to promoting the knowledge, use and delight of herbs through educational programs, research, and sharing the experience of its members with the community. With 2,200 members and forty units located across the country, the group supports numerous public gardens as well as provides seed money for school herb garden projects and research grants for promising scientists. In addition to its herbal educational programs, the organization actively promotes conservation efforts through its GreenBridgesTM and Notable NativeTM Herb programs.
The Society is seeking a forward-looking, energetic, hands-on director to guide staff and the organization into the future. The position is part-time. Hours are flexible, Monday through Thursday between 9:00AM and 5:00PM, up to 24 hours per week. The executive director works closely with the board of directors and reports to the executive committee.
- Responsible for leading HSA in a manner that supports and guides the organization’s mission as defined by the Board of Directors.
- Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.
- Maintain administrative calendar
- Schedule board and committee meetings and manage meeting logistics (coordinating with participants, sending materials and call-in information)
Organization Mission and Strategy
- Responsible for strategic planning to ensure that HSA can successfully fulfill its mission into the future.
- Ensure that the mission is fulfilled through programs, strategic planning, and community outreach.
- Responsible for implementation of HSA’s programs that carry out the organization’s mission.
- Responsible for the effective administration of HSA operations.
- Responsible for the hiring and retention of competent, qualified staff.
- Supervise, motivate, and collaborate with organization staff.
- Responsible for signing all notes, agreements, and other instruments made and entered into and on behalf of the organization.
- Implement employment and administrative policies and procedures for all functions and for the day-to-day operation of the nonprofit.
- Serve as HSA’s primary spokesperson to the organization’s constituents.
- Oversee the formation of new HSA units.
- Build volunteer base
- Oversee marketing and other communications efforts.
Office Management: oversee and perform/assign day-to-day responsibilities
- Handle shipping and mail
- Process credit card payments
- Make bank deposits
- Oversee maintenance of office equipment (printers & copiers, phone system, postage meter, credit card reader)
- Coordinate with IT consultant regarding network and email service requests
- Answer phones and direct calls or respond to requests
- Manage inventory of office supplies
- Manage maintenance of building and grounds; coordinate with service providers for mowing, plowing, gardening, HVAC, well/water system, electrical, cleaning, phones/internet, utilities, pest control, security services, and garbage/recycling pickup
- Bachelor's degree required, graduate degree preferred
- Five or more years senior nonprofit management experience
- Solid, hands-on budget management skills
- Strong organizational abilities including planning, delegating, program development, and task facilitation
- Demonstrated ability to oversee and collaborate with staff
- Ability to wear multiple hats as needed in a small office environment
- Ability to work effectively under pressure to meet tight deadlines and goals
- Excellent coalition building skills with an ability to effectively communicate, balance, negotiate, and work with a variety of internal and external stakeholders
- Ability to convey a vision of HSA’s strategic future to staff, board, volunteers, and donors
- Strong written and oral communication skills